Team Management

Invite your team and control what each person can do

Invite your staff so everyone can work from the same inventory and leads.

Team members need a paid plan or active trial. Free does not include team members.

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Roles

Every dealership has one owner, which is the person who created it. You can add admins and staff.

What they can do	Owner	Admin	Staff
Work inventory, leads, and test drives	Yes	Yes	Yes
Change website settings and dealership details	Yes	Yes	No
Run imports and manage Distribution	Yes	Yes	No
Manage CRM and CARFAX integrations	Yes	Yes	No
Invite, change, and remove team members	Yes	Yes	No
Connect AI apps and create MCP keys	Yes	Yes	Yes
See and revoke everyone’s AI apps and MCP keys	Yes	Yes	Own only
See plan usage	Yes	Yes	No
Manage billing and payment details	Yes	No	No

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Invite someone

Owners and admins can invite team members.

1. Open Team

   Go to Team in the sidebar and click Invite team member.

2. Enter their email

   It works whether or not they already have an AutoFire account.

3. Choose a role

   Choose Admin or Staff.

4. Send the invite

   Click Send Invite. The invite expires in 7 days.

Need to send it again? Cancel the pending invite on the Team page, then send a new one.

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Accept an invite

1. Open the email

   Click the link in your invitation email.

2. Log in or sign up

   Use the same email address the invite was sent to. If you don’t have an account yet, sign up with that email first.

3. Accept

   Check the dealership name and your role, then click Accept Invitation. You’ll land in the dashboard.

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Manage your team

The Team page shows current team members with their roles, plus pending invites.

• Change a role: use the role dropdown next to their name. It saves automatically.
• Remove someone: click Remove next to their name and confirm. Their MCP keys and connected AI apps stop working too.

You can’t change or remove the owner. To transfer ownership, contact AutoFire support.

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Troubleshooting

The invite email didn't arrive

Check the spelling of the email address, and ask them to check their spam folder. If the address was wrong, cancel the invite and send a new one.

“Invalid Invite” or “Invite Expired”

Invites expire after 7 days and can only be used once. Ask an owner or admin to send a new one.

Error about a different email address

The invite is tied to the address it was sent to. Log out, then log in with that address.

I can't see the Team page

Only owners and admins can open it. Staff don’t see it in the sidebar.

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Keep access current

Look over your team list from time to time, and remove people as soon as they leave. Send invites only to work email addresses you trust.

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Next steps

Leads & test drives

Shared leads for your sales staff

Features

Everything AutoFire includes today